February 5, 2010
A Look at Incentive Group Travel Events
Many corporations recognise that incentive group travel is a wonderful way to foster team-building, but how to prepare for an event like this? In order to guarantee everything goes as well, write a checklist to make sure you haven’t left out any of the important points of planning an event. The areas discussed below are merely example problems to prepare for. Consequently, it’s important to expect all potential issues - do not take the following as a completed list.
Before agreeing to any contract, ensure your event doesn’t happen on the day of an important sporting event or a major holiday. Find out when public school holidays occur, as many parents may have planned a holiday during that time. It is obligatory that you confirm the date of the event with all individuals invited to see to it that everyone understands the time and location of the event.
Take a look at a venue before committing to it. It might be tricky to make the time to make the trip, but this really is essential. By visiting the venue before the event, you make sure your understanding of the location size, the ambience, and the level of trouble in actually getting to the location. It will also aid you in making accurate maps and directions for your invitees, and allow you to introduce yourself to the individuals you’ll be co-operating with at the location.
Get specific - do not agree to a contract unless it is appropriately thorough in its terms and conditions. It is not good enough to simply expect ambiguous words to carry the same meaning to both parties of the contract. If possible, state all dates, times and agreed upon prices in the contract. E.g., if a venue is experiencing refurbishment, it ought to be stated explicitly when this restoration work will be finished.
Plan far ahead. Create diverse back up plans in case your initial plan of action just won’t work with the timing or budget. Never assume all will run without a hitch. Go over every detail at least two times and make lists to help you keep on top of what’s left to do.
